In October of 2007, the AEA13 Board has approved an email cleaning process.  This process needs to be implemented within 6 months from the approval and will begin on April,  28th,  2008.

The email cleaning process will consist of the following:

·         Any email which is older than 90 days  and stored in either the “Inbox” or the  “Sent Items” folder will be deleted on the daily basis.

·         The  “Deleted Items” folder will be completely emptied daily, (no 90 day delay on old items) 

This process will happen automatically and will not require any assistance on your part; however, if you want to keep your email for longer than 90 days, you’ll need to move it to a separate folder(s) in your Outlook program.

IF YOU NEED TO KEEP EMAILS LONGER THAN 90 DAYS:

Below are some simple steps on how to create additional folders in Outlook.  By storing your emails in folders, you will be able to retain the emails you wish to keep.

1.       Right Click on the “Mailbox” folder  (Hint: it should have your name next to it.  If it does not, please contact Andy, Jonathan, Kevin or myself)

2.        Within the popup menu choose “New Folder” option

3.       A window will appear.  Enter the name of your folder and click OK button

4.       The new folder should appear under the “Mailbox”

5.       You can very easily move email from the Inbox folder to the folder of you choosing by simply dragging it from Inbox and dropping it over that folder.

6.       If you do not know how to Drag and Drop, then please contact me immediately.  We need to talk, and I assure you all our conversation will be strictly confidential.

In Outlook as well as in Windows Operating Systems, folders can be created in many different ways.  The option above is just one of many.

 If you already know how to create folders and are doing it differently, then by all means continue.

As always if you have any questions or concerns please do not hesitate to contact me or any of the other techie-geeks.

Thanks